Hanlyn Property Management

Proven, local expertise in Greater Hamilton.

Property Management Services

With 40+ years of combined experience owning and managing income-producing investment properties in Hamilton, we understand the nuances of real estate investment and bring knowledge of the local community and its residents.

Your Investment, Expert Insight

Strategic Allocation for enhanced asset performance.
Two men are walking and conversing on a paved walkway in front of modern glass buildings on a sunny day, likely discussing property management services. The man on the left wears a navy blue shirt and khaki pants, while the man on the right dons a light blue shirt and dark pants with a brown belt.
Our clients benefit from our unique combination of experience, allowing us to provide strategic insights into allocating funds for capital expenditures. Whether the investment strategy includes repositioning the asset or creating forced appreciation, Hanlyn has the experience and capacity to ensure your investment capital is put to work in the most efficient manner possible.
Two men are walking and conversing on a paved walkway in front of modern glass buildings on a sunny day, likely discussing property management services. The man on the left wears a navy blue shirt and khaki pants, while the man on the right dons a light blue shirt and dark pants with a brown belt.
Maximize earnings, with simplified management solutions.

Contact us and we’ll help you find the perfect property management package for your unique needs.

Financial Statements

Compilation of current Income Statement, Balance Sheet, and Statement of Cash Flows provided Monthly.

Financial Deep Dive

Yearly detailed review of your financial statements over Zoom with analysis and industry comparison.

Property Inspection Reports

Bi-annual property inspections pertaining to crucial aspects of the investment properties overall condition. Suggested repairs and remediations proposed.

Renovation / Repair Specialists

Hanlyn uses only fully licensed and insured contractors. Whatever your investment property requires, you can be rest assured Hanlyn has you covered.

Leasing Market Assessment

Our dedicated in-house leasing department utilities specialized data formulated specifically to determine the best market rental rate.

MLS.ca Listing Availability

For properties which can benefit from the increased exposure of the MLS system, this system can be utilized to reduce days on market.

Property Management Services Testimonials.

We take pride in the meaningful connections we’ve established with our clients. We’re excited to meet you and deliver high-quality property management services tailored to your needs.

Tamar Rosenberg

In my four years with Hanlyn Property Management, their performance has been consistently outstanding.

Initially overwhelmed with tenants struggling to pay rent on time in my Hamilton properties, Hanlyn, under Dave Ellis's guidance, ensured timely rent collection and addressed house issues considerately, balancing my needs with tenant hardships. Their efficiency in repairs and tenant placement is commendable. Hanlyn's blend of managerial skill and empathy sets them apart, making them an excellent choice for property management.

Tracey Kalimeris

Dave and his team at Hanlyn have brought their extensive knowledge and reliability to managing my properties, significantly reducing my stress.

Their exceptional service has not only freed up my time but also provided me with the assurance that my properties are in excellent hands. The team's proficiency in maintaining properties and their knack for selecting high-quality tenants is remarkable. I wholeheartedly recommend Hanlyn for their outstanding property management services, which go above and beyond in ensuring both landlord and tenant satisfaction.

Joe Suriano

LOOK NO FURTHER!! This is the property management team you need!

Working with the Hanlyn Property Management team for many years has been a journey marked by professionalism, efficiency, and genuine care. Dave and his team excel in problem-solving, maintaining open communication, and delivering a professional experience that benefits both owners and tenants. In my view, Hanlyn's involvement elevates the stature of your property, adding value equally to tenants and owners. They meticulously maintain properties and provide proactive updates on maintenance.

Personalized Investment Strategies

Tailored portfolio management for unique investors.
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We appreciate that investment portfolios are as unique as the investors who own them.
Hanlyn Property Management consists of a highly skilled and knowledgeable team of property management professionals and support staff who work together seamlessly to enhance the investment properties we manage.
Two people are collaborating at a wooden table. One individual, seated in a purple shirt, is examining blueprints while using a laptop, likely for property management services. The other person, standing in a maroon sweater, points at something on the screen. A smartphone and a potted plant are also on the table.

FAQs for Property Management Services.

Explore our Frequently Asked Questions to find quick answers to about working with Hanlyn.

Hiring a Property Manager offers numerous benefits for real estate investors, regardless of portfolio size. As dedicated professionals, we handle everything - from tenant screening, rent collection, property maintenance, and more. Our expertise ensures smooth operations, maximized rental income, and less stress for clients, allowing you to focus your time on what matters to you most.

Yes, we are fully equipped to coordinate the eviction process from start to finish. We will responsibly gather the evidence necessary, serve the Landlord and Tenant Board (LTB) forms, and file LTB applications to obtain a hearing. Once at the hearing, we work with one of the leading paralegals in the province to ensure the outcome is positive.

Our online application process is thorough, asking all of the pertinent questions to screen tenants. We require current and past employment information, current and past landlord information, a credit report and proof of employment in the form of an employment letter or pay stub. We verify all employment and rental history and then package it up for our property owners’ final approval.

Depending on the nature of the repair, Hanlyn will either send one of our in-house field technicians or outsource the repair to one of our trusted sub-contractors. At Hanlyn Property Management, we have spent years nurturing relationships with our third-party vendors and have strong partnerships that ensure we can confidently carry out even the most complex projects.

Tenants report repairs and maintenance items via their online portal. We then prioritize and complete all work orders in a timely manner, keeping our tenants and property owners informed along the way. At Hanlyn, we work hard to react to repair and maintenance concerns in a timely manner and proactively inspect the properties under our management to catch repair and maintenance issues before they become larger issues.

We look at market comparables for similar properties before recommending a listing price for your rental. However, because we have deep experience in Hamilton and possess knowledge of emerging market trends, we often successfully price units to attract top-quality tenants with very short lead times. At Hanlyn, our goal is always to achieve the highest market rent for your property while eliminating downtime of vacant units with our fast and proven turnover process and marketing tools.

Over half of all renters have pets. Being open to pets will increase demand and even increase the rental price per month. If you would rather not, listing your property and stipulating that pets are prohibited is okay.

Rent payments are made by your tenants through their banking institution (either online or in person). The property management fee and any other completed repairs are deducted from the rent, and the net income is sent directly to your bank account on the 8th of the month. The process is transparent, efficient, and comprehensive.

Hanlyn is completely set up to receive and dispatch after-hours calls as needed. Our dedicated emergency line and approved list of after-hours vendors are fast, convenient, and responsive to ensure that your investment remains protected.

NOTE: Only repairs deemed to be of an EMERGENCY in nature will be responded to outside of traditional business hours.

We advertise on a number of different syndications, including but not limited to Zumper, PadMapper, FaceBook Marketplace, RentBoard, and our website. Depending on the Property Management package selected, advertising on Realtor.ca is also an option for clients.

Discover how we seamlessly onboard new properties into our management system, detailing the steps involved from initial assessment to active management.

At Hanlyn, we ensure legal compliance by staying abreast of local, provincial, and federal regulations governing real estate. We frequently engage legal professionals to review and update our contracts, insurance policies, and lease arrangements to mitigate risks. Our rigorous record-keeping ensures proper documentation of all transactions, aiding in legal transparency. Additionally, Hanlyn educates us on evolving by-laws by attending relevant trade workshops and seminars. Our employees also serve on several committees for the HDAA (Hamilton & District Apartment Association) and other local trade groups.

Our contracts were intentionally built following Ontario’s Residential Tenancy Agreement (Standard Form of Lease). Our initial term of engagement is 12 months duration, with the contract automatically converting to a month-to-month arrangement thereafter. While our management fees may vary slightly depending upon your portfolio requirements, all of our full property management contracts come standard with a 60-day “cool-off” clause, in addition to a 12-month guarantee on any tenants placed by Hanlyn throughout the duration of the contract.

With a team of property management professionals with over 40 years of combined experience, there are very few circumstances that we haven't seen before! Sometimes, arriving at an acceptable solution requires removing oneself from the issue to gain perspective. With in-house paralegal expertise and a wealth of knowledge regarding mediation matters, it is rare that we cannot arrive at a reasonable resolution for all parties involved.

At Hanlyn, every tenant is treated fairly and respectfully. Property managers hear horror stories daily from others in the industry who just can’t seem to get along with their tenants. In our opinion, viewing the relationship between the landlord and tenant as contentious is an error in judgment. We believe that establishing a balanced approach will yield better results for both parties. We are proud to say that many of our tenants have happily stayed with us for many years.

Rent increases are automatically served on our client's behalf on the 1 year anniversary of the lease commencement date. This rental increase is prescribed by the Ontario Ministry of Municipal Affairs and Housing and cannot be set arbitrarily by either Hanlyn or the Property Owner.

Lease Renewals are typically not required in residential settings, although may be completed if both the landlord and tenant agree it is in their interests. The Ontario Standard Form of Lease allows an original contract term of 12 months, which automatically converts to a month-to-month arrangement after the first 12 months expire.